S-mailroom is our approach to managing incoming post for organizations
With the ShakeSpeare Mail processor your organization will gain an overview over incoming post from all sources. You will streamline incoming documents, briefs, documents from various sources through the S-mailroom platform and distribute them within your organization with a mouse-click. .
Central incoming post overview
- You gain a central overview of incoming post, letting go of excel tables and other methods of managing incoming post in your organization
- For each incoming mail (digital of physical) from various collection sources (branch offices, various mailboxes, locations and geographies) you are able to track when it was received, what was received, see appended documents (if a user is allocated rights), to whom it was distributed, what has happened to it and which actions were taken.
Several (automated sources) and relevance setting with escalation
Important information is received daily via various sources, you can connect them to ShakeSpeare Mailroom and have them all available for processing avoiding long distribution times and lost documents:
- Connect various mailboxes to S-mailroom so that each incoming e-mail is managed in accordance with company processes and rules
- Scan incoming mail – letters and documents to the S-mailroom and distribute to appropriate people within the organization with a mouse click avoiding loss of documentation and information and speeding up the process
- Hot-folder drop – create a hot folder structure, where incoming documents may be stored for S-mailroom to process them automatically and distribute within your organization
- Relevance and processing priority may be assigned to various incoming post prioritizing what needs to be worked on as soon as possible and what is less relevant
Digital archive – secure with a revision trail
- No document can be entirely deleted from the database by a regular user
- Everything is stored and archived digitally allowing the documents to be found at any point in time
- Revision trail permits tracking the history of access and distribution as well as following actions and outcomes for each post
Managing incoming post and information is critical to many businesses
The hidden cost of post processing is often unknown to organizations as it is difficult to define the internal cost of processing incoming mail. With S-mailroom you start collecting information within your organization enabling you to define the bottlenecks and reduce spending time on post processing by various employees and most importantly speeding up distribution of post to the intended recipients.
Access to post is granted also to your employees on the go, so they may access the documents from any location (if you wish so) in the world with an internet connection with a secure way and optimize their working time during travel or other engagements where they have free time.
By using the ShakeSpeare Technology with S-mailroom your organization gets the following benefits:
A document management solution (DMS)
Customized workflow for post management
Overview and management
Connection to other company processes
S-mailroom Cloud Pricing
* Prices do not include VAT (if applicable)
If your organization needs more users we will prepare a custom offer for your organization
If you are interested in the full ShakeSpeare Software Suite for document management and document generation as well as digitalization and automation of other organization processes (such as HR, Compliance, Finance, Controlling, Purchasing, Order management and others), please view our general ShakeSpeare Software Suite here.