S-contract is the software for company-wide contract management.S-contract is the software for company-wide contract management.

With Shakespeare you can gain full control over your contracts. From contract entry, creation and deadline monitoring to audit-proof archiving. Individual requirements tailored to your company can be easily implemented.

S-contract ist die Software für das unternehmensweite Vertragsmanagement.

Zentrales Vertragsmanagement

Centralized contract management

  • All contracts in one system for all divisions / locations / departments / companies of a group
  • Simple recording, administration and archiving of contracts
  • Read / write authorization by contract types and/or departments and individual authorization
Fristenmanagement / Erinnerungsmanagement

Deadline management / reminder management

  • Automatic reminder before notice period / contract expiry by:
    • Resubmission on To-Do List
    • E-mail reminder
    • E-mail escalation levels
    • Colour coding
Flexibilität

Flexibility

  • Contract types can be selected and created / added by the user
  • Contract details and master data can be defined and extended as required
  • Based on our standard solution we build your custom-fit solution

Contracts contain important company data

 

Contract management is a company-wide topic that is handled differently in different departments or companies of a corporate group. Each unit usually has its very own responsibilities, rules and mechanisms to manage contracts.

 

Information and documents are often stored decentrally in different systems and archives.

 

With centralized contract management, you will not only ensure a coherent operation, but the company will also automatically save time and increase confidence.

 

The full overview of all important data and documents is a just as valuable benefit as the reminder of all deadlines ensured by the software.

Audit-proof DMS - Document Management Software

S-Contracts is a solution based on the ShakeSpeare® software.ShakeSpeare® is an audit-proof document management system that meets all known standards. It stores and archives documents on your server or in the cloud in an encrypted and audit-proof manner. Stored documents can be searched for their content by activating the “OCR full text search”. You can search for individual words and content in the contracts and “google” through the content of your contracts.

Individually adapted to your requirements

Every company is different. S-Contracts is a standard solution for contract management that has grown over the years and has been developed to meet the requirements of a wide range of business areas and industries. S-Contracts can be used “out-of-the-box” and, starting from the standard solution, can be easily and flexibly adapted to your specific requirements, company structure and working methods. For the most part, you can even adapt it yourself. For example, a logical linking of contract data is possible. For instance: If contract type = “Leasing” -> Save ” License plate number” and “Vehicle type”.

Overview and evaluation

With S-Contracts you can store and manage an unlimited number of contracts (100,000 contracts is no problem). For the management board and/or legal department, you can get a complete overview of all contracts of all units. In the total overview, the contract data can be easily exported and sorted, arranged and prepared for analyses and reports. General reports are possible as well as specific reports with specific data for each contract type or company unit.

Compliance - holistically

With the central and holistic setting of roles, rights, responsibilities, regulations and reminders, you ensure compliance in your system. All contracts, contract types, deadlines and reminders follow the same regulations. This way you can ensure compliance in your company. For example, you want all rental contracts to be checked at the end of each year or that leasing contracts always have to be checked 4 weeks before the notice period? With S-Contracts this is possible.

Extension and linking

Would you like to use ShakeSpeare® beyond simple contract management and to increase automation? For example, you can add digital approval processes for unsigned contracts to contract management and integrate digital signatures. Prior to that, you can use a contract generator to create recurring contracts, such as rental agreements or employment contracts, and thus create a completely digital workflow. You can also link contracts with each other or with other documents such as purchase orders, invoices or other contracts.

Integration and interfaces

Do you already have a document management system in use? Do you already have a user administration, e.g. in Microsoft Active Directory? You have already stored all your contractual partners in your ERP system? ShakeSpeare® and S-Contracts are very interface-friendly, so that interfaces to all other programs are conceivable. For example, standard integrations to MS Dynamics NAV, MS Actice Directory, SAP, Datev Unternehmen Online, iManage or beA.

S-Contract Cloud Price

Small

129,00€ / Month

 

Cost / month / annual payment

(by monthly Payment + 7%)

Up to 6 Users

 


Reminder functions included



optional Mail- in Modul

import signed contracts by mail forwarding


optional Microsoft NAV and Active Directory


4 GB cloud storage included (server in Germany)


Medium

199,00€ / Month

 

Cost / month / annual payment

(by monthly Payment + 7%)

Up to 15 Users

 


Reminder functions included


Workflow customization included / 2 hours


optional Mail- in Modul

import signed contracts by mail forwarding


optional Microsoft NAV and Active Directory


8 GB cloud storage included (server in Germany)


Large

299,00€ / Month

 

Cost / month / annual payment

(by monthly Payment + 7%)

Up to 25 Users

 


Reminder functions included


Workflow customization included / 4 hours


optional Mail- in Modul

import signed contracts by mail forwarding


optional Microsoft NAV and Active Directory


10 GB cloud storage included (server in Germany)


Corporate

499,00€ / Month

 

Cost / month / annual payment

(by monthly Payment + 7%)

Up to 50 Users

 


Reminder functions included


Workflow customization included / 10 hours


optional Mail- in Modul

import signed contracts by mail forwarding


optional Microsoft NAV and Active Directory


15 GB cloud storage included (server in Germany)


*prices without VAT

If you have more than 50 users, we will be happy to make you an individual offer, workflow changes will be charged at 105 € / hour (VAT not included) according to time and effort.

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For a business management platform with contract management, inbox, ticketing, HR (onboarding, offboarding, vacation request, notification of sick leave, recruitment process), compliance (ISO 9001:2015, etc.) and other workflows and a comprehensive document management software (DMS) solution, please have a look at the ShakeSpeare® platform here

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