invoice management process
for every company
Do you have problems with the time it takes to approve invoices, submit documents to your tax advisor, clarify questions, handle internal payments, double payments or lost & forgotten invoices?
ShakeSpeare® S-Invoice is our solution for the management of incoming and outgoing invoices.
ShakeSpeare® S-Invoice digitally maps your entire invoice process from incoming mail to posting the invoice in the system. Depending on their role and authorization in the company, users receive a digital file on which they can find their to dos and process them from any computer or tablet.
The sharing can be traced via revision paths, and any scanner, mailbox, DMS, ERP or accounting software can be connected via interfaces.
ShakeSpeare® supports the secure and structured exchange of documents (at group level, with external tax consultants, auditors, etc.) within the company.
- Browser-based interface: no installation, easy to use and accessible from anywhere.
- Interface to accounting systems such as DATEV, SAP, MS NAV, etc.
- Tailor-made for small and medium-sized enterprises, corporate groups and tax consultants.
Management of invoices via ShakeSpeare® S-Invoice
Incoming invoices are automatically sent to ShakeSpeare® via connected scanners, connected e-mail mailboxes (Mail-In) or Drag’n Drop Uploads. Afterwards the invoices go through all process steps digitally, from registration and validation to payment and booking.
Defined process steps
The rules for the invoice validation are set via a workflow setup in ShakeSpeare®, which is adapted to the customer’s organization and internal processes. Decision makers can track all steps digitally and only have to approve invoices once.
E-Archive for documents and data
All invoices are stored within ShakeSpeare® in a revision-proof manner so you can search them and always have access to the invoice. If you have procedural documentation, physical originals can be disposed of.