S-INVOICE is the invoice management software for digital management of invoice processes for your organization

S-INVOICE is the invoice management software for digital management of invoice processes for your organization

The advantage of S-Invoice is the combination of four solutions in one software platform:

digital_documents

DIGITAL TRAVEL COSTS AND INVOICES

  • Scan invoices on the go with Mobile and start the digital compensation and invoicing process
  • Full control and overview of the company travel invoices
  • Never lose travel invoices again
scan

OCR and automated data capture

  • Automatic extraction of invoice data saves your internal resources
  • Perfect for companies with many suppliers or incoming invoices
  • For this functionality we use top notch professional OCR Technology
receipt (1)

Your validation process digitalized

  • Immediately use S-Invoice preconfigured as standard software
  • S-Invoice as invoice management software can be quickly adapted to your incoming invoice process and internal rules with our software configurator
  • Individualized software for the price of standard software
  • Can be connected with an already existing DMS
dms

DMS – audit-proof Document management system

  • Invoice data and invoices are stored and archived automatically in the audit-proof DMS system of S-Invoice
  • Full data security in accordance with your company data security structure
  • Full text search – DMS can be searched by invoice data or documents
digital_documents

DIGITAL TRAVEL COSTS AND INVOICES

  • Scan invoices on the go with Mobile and start the digital compensation and invoicing process
  • Full control and overview of the company travel invoices
  • Never lose travel invoices again
scan

OCR and automated data capture

  • Automatic extraction of invoice data saves your internal resources
  • Perfect for companies with many suppliers or incoming invoices
  • For this functionality we use top notch professional OCR Technology
receipt (1)

Your validation process digitalized

  • Immediately use S-Invoice preconfigured as standard software
  • S-Invoice as invoice management software can be quickly adapted to your incoming invoice process and internal rules with our software configurator
  • Individualized software for the price of standard software
  • Can be connected with an already existing DMS
dms

DMS – audit-proof Document management system

  • Invoice data and invoices are stored and archived automatically in the audit-proof DMS system of S-Invoice
  • Full data security in accordance with your company data security structure
  • Full text search – DMS can be searched by invoice data or documents

The invoice receipt is an extremely important process in every company. For this process, our S-Invoice software serves as a central invoice ledger and invoice verification platform.

 

There is hardly a more flexible solution on the market for checking, approving and posting incoming invoices. The invoice receipt process can be mapped digitally in S-Invoice with our BPM Configurator, so that the processes in the software are exactly the same as your internal rules and guidelines. If you only need an invoice book, the pre-configured standard S-Invoice solution is more than enough for your company. It allows you to store documents, track their status and have an audit-proof archive.

  • Easy: Digital incoming invoices via mail-in, direct upload, hot folder or scanner. Just send invoices in .pdf format or save them and the workflow for the validation and payment starts automatically.
  • Cost efficient: can be used independently from other software in your company (quick and cost efficient implementation, roll-out and use)
  • Ready for the future: receive and manage electronic invoices in accordance with Directive 2014/55/EU for electronic invoicing in public procurement
  • Microsoft: MS Dynamics (Navision) integration with document management
  • DATEV: Unternehmen Online integration
  • Integration possibilities: integrations with other software solutions are fast and easy to do (i.e. ERP and CRM systems)
  • Location independent: in the cloud on German server infrastructure or installed on your company servers

High value technology for fair prices

Get S-Invoice Cloud from 130€/month for 9 users. 10 GB storage space included in price (often more than enough for 5 or more years), after that 5€/month/GB, backup and encryption are included in price.

 

OCR and DATA CAPTURE module – license from global market leader ABBYY is based on the project scope and starts at 1.000€ investment on-time and 200€ annual maintenance fee.

S-Invoice Cloud pricing

Small

Licenses

199,00€ / Month

Up to 15 users

 


Standard Validation workflow


hours workflow customization


4 GB Cloud storage included in price (Server in Germany)


Audit-proof DMS for invoice


Travel receipts


Mail- in module


Medium

Licences

299,00€ / Month

Up to 25 users

 


Standard Validation workflow


4 hours workflow customization


6 GB Cloud storage included in price (Server in Germany)


Audit-proof DMS for invoice


Travel receipts


Mail- in module


Large

Licences

499,00€ / Month

Up to 50 users

 


Standard Validation workflow


8 hours workflow customization


10 GB Cloud storage included in price (Server in Germany)


Audit-proof DMS for invoice


Travel receipts


Mail- in module


*prices without VAT

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If you require more users, on-premise installation, OCR with data capture and machine learning, please send us a request for proposal with the description of your requirements.

 

Customization of the workflow in accordance to your specifications is invoiced as a configuration service and will be invoiced at the rates 105,00€/hour (VAT not included). In our experience such adaptations require between 4 to 20 hours.

files-and-folders

For a complete Company Management Platform with contract management, incoming post, ticketing, HR (onboarding, offboarding, leave of absence, sick leave and application process), Compliance (ISO 9001:2015, etc.) and other Workflows together with a full Document management software (DMS) solution please read more about the ShakeSpeare® Platform here.

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