Gain full control over your incoming orders and issued purchase orders to suppliers – even in your home office. With S-Order Manager you can start, confirm and execute internal purchase orders from anywhere or you can digitize your order entry for the entire organization. The system can be linked to an invoice receipt or contract management by ShakeSpeare or a 3rd party software. Individual requirements tailored to your company can be implemented easily.
Accessible from everywhere
- Orders can be started, approved, or executed from anywhere via a web browser interface – also in your home office
- Depending on their role in the company, each user receives their own access authorization and to-do list
- Orders can be accepted, rejected, forwarded, delegated, and processed from anywhere in digital order entry
Your Business rules
- Map and define your own release rules, budget limits and permissions
- Avoid mistakes by your employees and meet compliance guidelines and regulatory requirements
- Automatic reminders and escalations mean no more forgotten orders or assignments
Automation: connection with incoming invoices
- By connecting with the confirmation process of incoming invoices, you can connect and automate your business processes
- When an invoice is received, the software automatically checks whether there is a confirmed purchase order for the invoice in the system
- The invoice is automatically connected to a purchase order, data matching takes place automatically so that the invoice can be processed automatically to the level of your liking
Digitize ordering process and order entry process
Every company has an internal purchasing process since the organization company purchases materials or services to maintain business operations.
Likewise, everyone receives work orders or purchase orders in some form and thus necessarily has an order entry process which is often not streamlined in an optimal way.
Most of the time, these two processes are well defined, but no specialized software tool is used to manage these very important processes. It is usually clarified what the sales employee or a partner does when they have sold a product or service of their company to a client. They hand over the order to the operative, executing department or business unit.
To do this they often write an e-mail or fill out an Excel spreadsheet, sends the contract information, fills out a Word document, etc., and saves it on a drive or sends it by e-mail. A lot of administrative time can be lost in the process. Data is copied manually, the same documents are created again and again, which could also be created automatically and filed where you are not sure.
Automating the order entry process - the solution
Centralization and auditability ensure that no processes are lost, duplicated, or accidentally deleted.
Save time and avoid errors
The entire company saves time and gains security, as administrative tasks run faster, and errors and risky shortcuts are avoided.
Customized to your requirements
Audit-proof DMS - Document Management Software
Compliance - holistic
Integration and interfaces
S-Order Manager Cloud Prices
Small
129,00€ / Month
Cost / month / annual payment
(by monthly Payment + 7%)
Up to 6 Users
Reminder functions included
–
optional Mail- in Modul
import signed contracts by mail forwarding
optional Microsoft NAV and Active Directory
4 GB cloud storage included (server in Germany)
Medium
199,00€ / Month
Cost / month / annual payment
(by monthly Payment + 7%)
Up to 15 Users
Reminder functions included
Workflow customization included / 2 hours
optional Mail- in Modul
import signed contracts by mail forwarding
optional Microsoft NAV and Active Directory
8 GB cloud storage included (server in Germany)
Large
299,00€ / Month
Cost / month / annual payment
(by monthly Payment + 7%)
Up to 25 Users
Reminder functions included
Workflow customization included / 4 hours
optional Mail- in Modul
import signed contracts by mail forwarding
optional Microsoft NAV and Active Directory
10 GB cloud storage included (server in Germany)
Corporate
499,00€ / Month
Cost / month / annual payment
(by monthly Payment + 7%)
Up to 50 Users
Reminder functions included
Workflow customization included / 10 hours
optional Mail- in Modul
import signed contracts by mail forwarding
optional Microsoft NAV and Active Directory
15 GB cloud storage included (server in Germany)
* Prices do not include VAT (if applicable)
If your organization needs more users we will prepare a custom offer for your organization
Request offer
If you are interested in the full ShakeSpeare Software Suite for document management and document generation as well as digitalization and automation of other organization processes (such as HR, Compliance, Finance, Controlling, Purchasing, Order management and others), please view our general ShakeSpeare Software Suite here.
